Managed Cost Optimisation for M365
Maximise the value of your Microsoft 365 investment.
Microsoft 365 (M365) is a powerful, business-critical toolset, but without ongoing visibility and control, licence usage can quickly drift, leading to over-licensing, under-utilisation, and unnecessary spend. This is a common challenge for organisations of all sizes, especially when environments grow and change over time.
Our Managed Cost Optimisation for M365 service delivers continuous insight, expert guidance, and hands-on support to keep your licences aligned with real-world usage. We help you cut waste, right-size allocations, and maximise value, all while maintaining compliance and ensuring users have the tools they need to be productive. With proactive monitoring and regular optimisation reviews, you’ll always have the clarity and control needed to get the most from your Microsoft 365 investment.
What is M365 Cost Optimisation?
Microsoft 365 cost optimisation is more than a one-time review. It’s a continuous, data-driven process that reviews how your organisation purchases, consumes, and manages Microsoft 365 licences and services. This approach ensures that your licence allocation stays aligned with evolving business priorities.
From Exchange Online to Teams, SharePoint, and Power Platform, our service guarantees you only pay for what you actually need, when you need it, no unnecessary costs.
Our Managed Cost Optimisation for M365 service
We combine advanced tooling, expert consultancy, and proactive monitoring to keep your Microsoft 365 environment optimised all year long. This is not a “check once and forget” exercise, but a true partnership delivering sustained savings and governance.
How it works:
Initial baseline review
Assess your current M365 licensing structure, entitlements, and usage.
Ongoing usage monitoring
Track adoption, activity, and licence allocation monthly to spot waste early.
Proactive alerts
Receive notifications when licences become under-utilised, duplicated, or misaligned.
Quarterly optimisation reviews
Data-led recommendations to right-size licences and adapt to changing needs.
Procurement and renewal support
Evidence-backed strategies for renewal cycles and mid-term adjustments.
Continuous governance improvement
Ongoing recommendations for licence policy, allocation processes, and cost accountability.
The benefits of our Managed Cost Optimisation for M365 service
Avoid creeping overspend with constant oversight and early intervention.
Policies and allocations updated as your workforce and business change.
Maintain alignment between entitlement and usage year-round.
Enter renewal negotiations with clear, current data.
We handle the monitoring and optimisation so your teams can focus elsewhere.
Ensure the right people have the right tools to be productive.
Results that matter
We’re dedicated to providing our customers with the best support and service possible for them to achieve their business goals and create a positive experience for their users, employees, patients, consumers, students, and more.
Why choose our Managed Cost Optimisation for M365 service?
Because licence waste isn’t a one-time problem, it’s a recurring risk.
Our managed service ensures your Microsoft 365 investment stays lean, compliant, and aligned with actual business needs, month after month.
Why partner with Phoenix?
Get expert support for your Microsoft 365 environment.
We’re a Microsoft Gold Partner with multiple Microsoft specialisation. Phoenix was also honoured as Microsoft’s 2021 UK Partner of the Year.
Our in-house Microsoft 365 specialists have deep expertise in managing and optimising Microsoft 365 environments. We help customers maximise their investment, improve licence compliance, and control cloud spend, all while keeping productivity high and costs low.
Managed Cost Optimisation for M365 FAQs
It’s a continuous process of analysing and managing your Microsoft 365 licences to reduce waste, control spending, and ensure you only pay for what you actually use.
Licence optimisation is an ongoing activity. Regular monitoring, monthly or quarterly, is essential to maintain cost efficiency and compliance as business needs evolve.
No. Our optimisation ensures users have the right licences and tools they need to stay productive while eliminating unnecessary costs.
Yes. Our service provides detailed usage data and insights to support smarter procurement and renewal negotiations, ensuring you get the best value.
Get started with Cost Optimisation for M365
Speak to our specialists today to see how we can help you cut waste, gain visibility, and keep control of your Microsoft 365 costs,
You can also email us at [email protected] or call 01904 562200 – whatever works best for you.