Effective License Position service
Identify, maximise, and optimise your licence usage with our Effective License Position service.
Managing software licences can be complex, especially across large estates and multi-vendor environments. From Microsoft, IBM, Oracle, SAP, VMware, Adobe and more, our Effective License Position service helps you reduce costs, identify risks, and take control of your IT estate.
So what is the first step? We’ll help you establish a clear understanding of your licence entitlements, verified against what’s been deployed across your network.
Benefits of an Effective License Position
By completing an ELP, you gain clear visibility into your entitlements versus your actual usage. This supports you with:
Cost optimisation:
Spot over-licensing or under-licensing to reduce unnecessary expenses and avoid compliance issues.
Compliance assurance:
Maintain software licensing compliance and avoid legal or financial penalties.
Improved budget planning:
Use accurate data to forecast software needs and allocate resources efficiently.
Enhanced negotiation power:
Use real-time insight to negotiate better terms with software vendors.
IT risk mitigation:
Detect unauthorised software use to reduce vulnerabilities and avoid potential software audit risks.
Our Effective License Position service
Our Effective License Position service forms the foundation of your software asset management (SAM) journey. It highlights compliance risks and cost-saving opportunities, giving you a clear understanding of your current software environment.
This service is delivered in three key phases:
- Collection of volume licence entitlement
- Inventory data gathering and usage analysis
- Reconciliation and compliance risk identification
What to expect from the assessment
We begin with a call to confirm project deliverables and timelines, book key sessions, and discuss any early roadblocks.
We collect and verify your licence entitlements, aligning them to your deployment strategy for smarter procurement.
Our SAM consultants gather insights into software usage within your organisation, identifying how it should be licensed.
We analyse your inventory and usage data to highlight compliance risks and build your risk log.
Our consultants walk you through the findings, providing a workbook that details your risks and next steps.
Effective License Position service FAQs
Yes, we can support you. We offer an agentless inventory tool that collects detailed software and hardware data across Windows environments using WMI. This enables us to deliver a complete effective license position, even without an existing tool in place.
Absolutely. Our Effective License Position service is built on industry-recognised methodologies that align with vendor expectations. As a result, software vendors trust our outcomes, especially when it comes to resolving compliance queries or preparing for audits.
An effective license position (ELP) gives you a clear understanding of your software usage versus entitlements. This helps ensure software licensing compliance, reducing the risk of financial penalties or legal exposure. It also supports IT risk mitigation by identifying unauthorised or unlicensed software before it becomes a security or audit issue.
An ELP is a proactive internal assessment designed to give you control over your software estate. A software audit, on the other hand, is typically initiated by a vendor and can lead to penalties if discrepancies are found. Building an effective license position helps you prepare for, and even avoid, vendor audits altogether.
Optimise your IT estate now
Speak to our specialists and discover how to build an effective license position that helps your organisation reduce cost, stay compliant, and gain control over your software landscape.
You can also email us at [email protected] or call 01904 562200 – whatever works best for you.